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1. Legal Procedures

New Residency Management System

New Residency Management System started from July 9th, 2012.Please refer to the note from the office of Department of International Affairs.

A New Residency Management System(English)
新たな在留管理制度について(日本語)

City Office

Suita City Office 1-3-40, Izumo-cho, Suita, Osaka, 564-8550
West of Suita Station on the Kitasenri Line, Hankyu Railway
Tel.: 06-6384-1231
Mon-Fri : 9:00-17:30
Sat., Sun., Holidays and Dec.29 to Jan.3:Closed
http://www.city.suita.osaka.jp
(WEBSITE provides machine translation by multiple language)
Map: Suita City Office
Suita City Office
Senri Branch Office
1-2-1, Tsukumodai, Suita, Osaka, 565-0862
1 minute walk from Minami-Senri Station of Hankyu Railway
Tel. 06-6871-0227
Mon.-Fri. : 9:00-17:30
Sat,. Sun,. Holidays and Dec. 29 to Jan.3 : Closed
http://www.city.suita.osaka.jp/home/soshiki/div-shiminseikatsu/senrisyu.html 
(WEBSITE provides machine translation by multiple language)
Map:Senri Branch Office
Ibaraki City Office 3-8-13, Ekimae, Ibaraki, Osaka, 567-8505
10 minutes walk both from Ibaraki station of JR and Ibaraki station of Hankyu Railway Or Bus Stop for “City Office ” both on Hankyu Bus and Keihan Bus
Tel.: 072-622-8121-Main
Mon-Fri: 8:45-17:15
Sat., Sun., Holidays and Dec.29 to Jan.3 : Closed
http://www.city.ibaraki.osaka.jp/koho/english/
(WEBSITE provides machine translation by multiple language)
Map: Ibaraki City Office
Toyonaka City Office 3-1-1, Nakasakurazuka, Toyonaka, Osaka, 561-8501
5 minutes walk from Okamachi Stationon of the Takarazuka Line, Hankyu Railway
Tel.: 06-6858-2525
Mon-Fri: 9:00-17:15
Sat., Sun., Holidays and Dec.29 to Jan.3 : Closed
http://www.city.toyonaka.osaka.jp/multilingual/index.html
(WEBSITE provides machine translation by multiple language)
Map: Toyonaka City Office
Toyonaka City Office
Shin-Senri Branch Office
1-2-2, Shin-Senri Higashimachi, Toyonaka, Osaka, 560-0082
2nd floor of COLLABO
2 minute walk from Senri-Chuo Station of Kita Osaka Kyuko Railway
Tel. 06-6872-0573
Mon.-Fri. : 9:00-17:15
Sat,. Sun,. Holidays and Dec. 29 to Jan.3 : Closed
http://www.city.toyonaka.osaka.jp/shisetsu/shi/se_map.html
(WEBSITE provides machine translation by multiple language)
Map:Shin-Senri Branch Office
Ikeda City Office 1-1-1, Jonan, Ikeda, Osaka, 563-8666
5 minutes walk from Ikeda Station of the Takarazuka Line, Hankyu Railway
Tel.: 072-752-1111
Mon-Fri: 8:45-17:15
Sat., Sun., Holidays and Dec.29 to Jan.3 : Closed
http://www.city.ikeda.osaka.jp/soshiki/siminseikatsu
/jinkenbunka/gyomu/kokusaikouryu/1415930634984.html

(WEBSITE provides machine translation by multiple language) 
Map: Ikeda City Office
Minoh City Office 4-6-1, Nishishoji, Minoh, Osaka, 562-0003
5 minutes walk from Makiochi Station on the Minoh Line, Hankyu Railway
Tel.: 072-723-2121-Main
Mon-Fri: 8:45am-5:15pm
Sat., Sun., Holidays and Dec.29 to Jan.3 : Closed
http://www.city.minoh.lg.jp/multilingual/index.html
(WEBSITE provides machine translation by multiple language)
Map: Minoh City Office
Minoh City Office
Toyokawa Branch Office
1-2-1, Aomatani-nishi, Minoh, Osaka, 562-0023
In front of Toyokawa Shisho-mae Bus stop and of Hankyu Bus
Tel. 072-729-4058
Mon.-Fri. : 8:45-17:15
Sat,. Sun,. Holidays and Dec. 29 to Jan.3 : Closed
http://www.city.minoh.lg.jp/toyokawa/home.html
 (WEBSITE provides machine translation by multiple language) 
Map:Toyokawa Branch Office

Notification of place of residence

Those who have received a residence card at a port of entry and also those who are admitted the permission of change the status of residence and received a residence card are asked to visit the municipal office where you live with your residence card, and notify your address within 14 days of finding a place to settle down. This includes those in possession of a passport stating “A residence card will be issued later “on the arrival”. In such a case, please be sure to bring your passport to your municipality’s office and follow the necessary procedures. After you notify your address, your residence card will be sent to the address by the Immigration Bureau by registered mail.

When you move within the same city

You have to notify your new address at the municipal office, and then the officer will endorse your new address on the residence card.

When you move to the different city

  1. Visit the municipal office of the present address before you move, and notify the moving out date. Then you will receive a certificate of moving out.
  2. Visit the municipal office of the new address after you move, and notify the new address within 14 days of moving day. The officer will endorse your new address on the residence card.

National Health Insurance (NHI)

This is a nationwide mutual aid program funded by policyholders’ premiums with the aim of alleviating the burden of medical expenses. Local government offices are in charge of its administration. All foreigners(including accompanying family members) who reside legally in Japan longer than three months are required to enroll in this program unless they are enrolled in some other social insurance program, such as that offered at their workplace. If they declare that they had no income in Japan during the previous year, premiums will be reduced by about 60 percent. By paying a premium and presenting their insurance card, policyholders will have to bear 30 percent of the expenses required for medical treatment or hospitalization.

This insurance covers dental treatment, chronic diseases and childbirth, which may not be covered by general overseas travelers’ personal accident insurance.

 

Enrollment

To become a National Health Insurance policyholder, go to the relevant division of your local municipal office and present your residence card.

Payment

Calculate of the annual premium is based on subscriber’s previous year’s income in Japan. You pay annual premium by ten monthly installments from June to March. You may choose automatic withdrawal from a bank account (application necessary) or manually paying with the payment slip at the bank, the post office, the city/ward office or convenience store. Those whose income during the previous year was lower than the premium. For more details, please ask at the reception of a city office.

Moving

When you move to the different city or ward, you need to notify your moving date to the city/ward office. After you move, you have to notify your new address to the city/ward office within 14 days.

Leaving Japan

Cost-adjustment is necessary when canceling the policy. You need to bring your NHI card and something you can show your departure date such as your e-ticket after the departure date is set. The office will modify the NHI expiration date to be available until departure.

NHI information

Shiga Federation of National Health Insurance Organization has issued the “NHI Guidebook in foreign languages” (English, Chinese, Korean, Spanish and Portuguese)
http://www.shigakokuho.or.jp/
(This page is only available in Japanese)

*Please use this site for your reference only and note that all information is subject to change at any time.

[ Local contact ]

Suita City Health Care Section, National Health Insurance Office 06-6384-1231 kokuho@city.suita.osaka.jp
Toyonaka City Health and Welfare, Insurance Entitlement 06-6858-2311 hoshikaku@city.toyonaka.osaka.jp
Minoh City National Health Insurance Division 072-724-6734 www.city.minoh.lg.jp/kokuho/index.html
Ibaraki City National Health Insurance and Pension Division 072-620-1631 kokuhonenkin@city.ibaraki.lg.jp
Ikeda City National Health Insurance and Pension Division 072-754-6253 https://www.city.ikeda.osaka.jp/ikkrwebBrowse/
inquiryPC/Sec.do;jsessionid=6DD374FEEFC798
EC92F5E0FC468B86D7?mode=pc&inquiryId=41&
amp;amp;ref=www.city.ikeda.osaka.jp/shisei/goiken/
1418541074768.html

Regional Immigration Bureau

Office Services Hours Location
Osaka Regional Immigration Bureau
1-29-53, Nankou Kita,
Suminoe-ku, Osaka
Resident status inspection
(Work permit)
Tel:06-4703-2195
Resident status inspection
(Student and Cultural Activity)
Tel:06-4703-2158
Certificate of Eligibility for Status of Residence
Issuance of Residence Card
Extending Period of Stay
Change of Status of Residence
Permission to engage in activity other than that permitted
under the status of residence previously granted
Re-entry Permit etc.
Mon-Fri
except national holidays
9:00-16:00
Map: Osaka Regional Immigration Bureau
Immigration Information Center
Tel. 0570-013904
Consultation on various issues
(English, Korean, Chinese and Spanish etc.)
Mon-Fri
except national holidays
8:30-17:15

When International scholars and students needs those visa procedures below, the Support Office will assist them.

Residence Card

A residence card will be issued to mid- to a long-term residents when granted permission pertaining to residence, such as landing permission, permission for change of resident status and permission for extension of the period of stay. All or part of the information printed on the residence card will be recorded in an IC chip embedded for the purpose of preventing the residence cards from being forged or altered. Residence card must be carried all the time during your stay in Japan. So please do not forget to carry the card.

 

Notification or application procedures will be necessary in the following cases:

Notification of a change of name, date of birth, gender, or nationality/region

In case you change your name, date of birth, gender, or nationality/region, for instance you change your name or your nationality/region because of marriage and other matters, you have to notify the change.

Notification period

Within 14 days of the change

Notification procedure

Notify the change at a Regional Immigration Office. This notification, in principle, must be filed in person at a Regional Immigration Office by the individual him/herself, but if that person is under the age of 16 or unable to do so because of sickness, etc., a family member living with the said individual must file the notifications on their behalf.

Required documents

Passport, ID Photo, Residence card

Application for updating the validity period of the residence card

A permanent resident or a foreign resident in Japan younger than 16 years old whose residence card’s validity expires on his/her 16th birthday is advised to apply for a renewal of the validity period of the residence card.

Application period

A permanent resident can file an application for renewal of the validity period of his/her residence card within two months of the expiration date. A foreign resident younger than 16 years old whose residence card’s validity expires on his/her 16th birthday can fi le such an application within six months of his/her 16th birthday.

Application procedure

Apply at a Regional Immigration Offi ce. This application, in principle, must be fi led in person at a Regional Immigration Offi ce by the individual him/herself, but if that person is under the age of 16 or unable to do so because of sickness, etc., a family member living with the said individual must file the application on their behalf.

Required documents

Passport, ID Photo, Residence Card

Application for re-issuance of a residence card

In case your residence card is lost, stolen, severely damaged or defaced, please apply for reissuance.

Application period

① In case your residence card is lost or stolen, please apply for reissuance within 14 days of the day when you noticed this (or the day when you re-enter Japan in case you noticed it outside Japan)
② In case your residence card is severely damaged or defaced, be sure to apply for reissuance as soon as possible.
③ You can apply for a replacement residence card even if it is not severely damaged or defaced. In such a case, you are required to pay a reissuance fee.

Application procedure

Apply at a Regional Immigration Offi ce. This application, in principle, must be fi led in person at a Regional Immigration Offi ce by the individual him/herself, but if that person is under the age of 16 or unable to do so because of sickness, etc., a family member living with the said individual must file the application on their behalf.

Required documents

Passport, ID Photo, Residence Card (In case your residence card is lost or stolen, please bring with you a report of loss or a theft report certifi cate issued by the Police Department or a disaster victim certifi cate issued by the Fire Department in place of your residence card.)

Notification of an affiliated organization

In case a mid- to long-term resident with “Engineer” or another employment status (excluding “Artist,” “Religious Activities,” and “Journalist”), or “Student” or another learning status, leaves an organization (employer or educational institution) he/she belongs to(due to termination of contract) or moves into another organization(on a new contract), or such an organization changes its name, location, or breaks up, the resident has to notify the incident.

Eligible person

Person who holds residence card

Notification period

Within 14 days of the incident

Notification procedure

Notify at a Regional Immigration Office, sending a notification to the Tokyo Regional Immigration Bureau, or through the Immigration Bureau’s Electronic Notification System.

Sample notification form

http://www.moj.go.jp/content/000099562.pdf

the Immigration Bureau’s electronic Notification System:

http:/https://www.ens-immi.moj.go.jp/NA01/NAA01SAction.do;jsessionid=0059B7A3D233E8062286DE2143A11857S01?hdnGng=L2/

Notification about one’s spouse

A mid- to long-term resident, who is married, has resident status of “Dependent,” “Designated Activities (C),” “Spouse or Child of Japanese National,” or “Spouse or Child of Permanent Resident” and who loses his/her spouse by death or divorce has to notify the incident.

Eligible person

Person who holds residence card

Notification period

Within 14 days of the event

Notification procedure

Notify at a Regional Immigration Office, sending a notification to the Tokyo Regional Immigration Bureau, or through the Immigration Bureau’s Electronic Notification System.

Sample notification form (to send)

http://www.moj.go.jp/content/000099572.pdf

the Immigration Bureau’s electronic Notification System:

http:/https://www.ens-immi.moj.go.jp/NA01/NAA01SAction.do;jsessionid=0059B7A3D233E8062286DE2143A11857S01?hdnGng=L2/

Postal address of the Tokyo Regional Immigration Bureau
  The Notification Acceptance Desk, The Residency Management Information Department,
    The Tokyo Regional Immigration Bureau,
  5-5-30 Konan, Minato-ku, Tokyo 108-8255
*Please also enclose a copy of your residence card (front and back).
  *Please write “The notification form is enclosed” in red letters on the face of the envelope

Extension of Period of Stay

If you wish to extend your permitted term of residence, you must apply for an extension at the immigration office prior to your expiration date. One is allowed to apply starting 3 months prior to the expiration date. Make sure to apply well in advance since the immigration office is very busy – especially in March, April, September and October. After you submit the application form to the immigration office, a notice is sent to the applicant in about 2 weeks. After you receive the notice, you visit the Regional Immigration Office with the notice, passport, residence card and 4,000 yen as fee. Then a new residence card with the new expiration date is issued.

 

Required Documents:

Change of Status of Residence

To change the status of residence that is currently authorized, you must apply for permission at the Regional Immigration office. Note that not all applications will be approved. After you submit the application form to the immigration office, a notice is sent to the applicant in about 2 weeks. After you receive the notice, you visit the Regional Immigration Office with the notice, passport, residence card and 4,000 yen as fee. Then a new residence card with the new status of residence is issued.

 

Required Documents:

To invite the family members

When International Student or International Scholar invites family members to stay in Japan for more than 3 months, the family members are required to obtain “Dependent Visa” before coming to Japan. The certificate of eligibility for status of residence (CESR) is required for the visa application, then the international student or international scholar staying in Japan needs to apply for his/her family’s CESR to a regional immigration bureau. Although the time required for issuance of the certification will depend on their personal circumstances, CESR is usually issued in about 2 to 4 weeks after the application form is submitted. After the CESR is issued, send it to the family so that they can attach it when they apply for a Dependent Visa at the Japanese embassy or consulate, which will significantly shorten the time before the visa is issued. If they apply for the Dependent Visa without the CESR, it may take 2-3 months.
When the family stays in Japan less than 3 months, they can visit Japan with the Temporary Visitor Visa. If their passport is issued by the countries and regions for Visa Exemptions, they do not have to obtain the temporary visitor visa before coming to Japan.

Required Documents:

  1. Application for Certificate of Eligibility for Status of Residence (Dependent) (The application form is available at the Immigration Bureau, or it can be downloaded from the Ministry of Justice homepage. The Support Office also provides it.)
    Support Office assist to make the application form.
  2. Copies of the passport and the residence card (or alien registration card) of the person who is to support the person concerned
  3. ID photo (4cm × 3cm)
  4. Documents certifying the personal relationship between the person concerned and the person who is to support him or her, such as a copy of marriage certificate or birth certificate.
  5. Documents regarding the Supporter (International student / International scholar)
    (1) Supporter’s passport copy
    (2) A copy of Supporter’s residence card (front and back)
    (3) Supporter’s Certificate of employment or Student registration certificate
    (4) Document certifying that you have the means to pay for all the expenses incurred during your stay in Japan, such as Bank statement, Certificate of Scholarship etc.
    *If the Supporter has an income in Japan, Certificate of Income/Taxation issued by the municipal office is also required. Gross income and tax payment has to be included.
  6. Return-mail envelope with 392 yen stamp

*The Immigration Bureau might require other additional documents for the application.

About Work Permit for Part-time Jobs

Those with “Student”, “Cultural Activities” or “Dependent” status of residence, are not permitted to work. Only those who need to supplement school and living expenses will be able to obtain a “Permission to engage in activity other than that permitted under the status of residence previously granted” (work-permit), allowing them to work part-time. Those who work without this permission will be subject to punishment or deportation from Japan.
Even if you obtain this permission, working hours is limited. Those with “Student” and “Dependent” will be allowed to work up to 28 hours per week. Those with “Student” can work up to 8 hours a day only during a long vacation. It is forbidden to work more than the restrictive working hours. Those with “Cultural Activities” need to apply for the permission for each job. So after you find the work, you need to apply for the permission. It will be illegal act if they start working before you obtain this permission. Please be sure to obtain the permission before starting working.

 

Required Documents:

  1. Application for Permission to engage in activity other than that permitted under the status of residence previously granted (The application form is available at the Immigration Bureau, or it can be downloaded from the Ministry of Justice homepage. Support Office also provides it.)
  2. Passport
  3. Residence Card (or Alien Registration Card)

* When those with “Student” are going to engage in the activities to assist in education or research at Osaka University by making a contract with Osaka University, such as TA, RA, Tutor for international students, or part-time job to assist research/experiment of Osaka University, this permission is not required. Even if the part time job by making a contract with Osaka University, there is a case which is required this permission, so if you are not sure about it, please contact Support Office.

About Re-entry Permit

Re-entry means that you outbound from Japan and enter Japan again during your stay in Japan. If you re-enter into Japan within one year (or by the expiration date of the status of residence) after you outbound from Japan and continue the same activity in Japan, “Special re-entry permit” is applied. When the period remains more than one year before the expiration day, and you re-enter into Japan after more than one year and continue the same activity, you must obtain “Re-entry permit” before you outbound from Japan.

Special re-entry permit

Foreign nationals in possession of a valid passport and residence card who will be reentering Japan within 1 year of their departure to continue their activities in Japan will, in principle, not be required to apply for a re-entry permit. This is called a special re-entry permit. You need to be sure to present your residence card (or alien registration card) at departure. And you have to check the box on the ED card, which says “Departure with Special Re-entry Permission.” Foreign nationals who have departed from Japan on a special re-entry permit will not be able to extend that permit while abroad. Please note that such foreign nationals will lose their resident status if they fail to re-enter Japan within 1 year of their departure. The special re-entry permit system also applies to those in possession of a passport stating “A resident card is to be issued later”, or an alien registration certificate deemed to be equivalent to the resident.

Re-entry permit

A foreign national with valid passport and a residence card or alien registration card, who wishes to go back to his/her home country or visit some other countries temporarily and re-enter Japan after more than 1 year, to continue their residence while maintaining their authorized period of stay, and also those who hold a status of residence except temporary visitor, and their admitted period of stay is 3 months or less, does not have to obtain a new visa from the Japanese embassy or consulate abroad as long as they have obtained re-entry permit before leaving Japan. However, since re-entry permit technically does not amount to permit to land, upon re-entering Japan, the permit holder must undergo a new examination by an immigration inspector at the port of re-entry.
There are single re-entry permit and multiple re-entry permit. The validity period of re-entry permit is limited to within the person’s date of expiration, and the maximum term is 5 years (6 years in the case of special permanent resident).

 

Required Documents:

  1. Application for Re-entry permit(The application form is available at the Immigration Bureau, or it can be downloaded from the Ministry of Justice homepage. The Support Office also provides it.)
  2. Passport
  3. Residence Card or Alien Registration Card
  4. Fee (Single entry: 3,000 yen, Multiple entry: 6,000 yen)

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Support Office

Suita Campus:
1-1 Yamadaoka Suita Osaka 565-0871 Japan
Tel: +81-(0)6-6879-4750(Visa Procedures)
       +81-(0)6-6879-4748(Accommodation)
E-mail:

INTERNATIONAL PROGRAMS: Osaka University - Global 30

Osaka University

The information on this site is subject to change without notice.
Osaka University accepts no responsibility for any inconvenience resulting from use of the information contained on this site.